Legal

Privacy Policy

How we handle personal data submitted through this website. Last updated 8 June 2026.

Who we are

This website is operated by Better Call Birdman ("HubScan", "we", "us"), registered with the Dutch Chamber of Commerce (KvK) under number 84948396. HubScan® is a registered trademark of Better Call Birdman in the European Union (EUTM 019177783). For any privacy question or to exercise your rights, contact us at info@hubscan.nl.

What we collect

We only collect what you choose to give us. Specifically:

  • Contact form. When you request a first audit we collect your first and last name, work email, consulting firm, your HubSpot partner tier, which portal you'd like audited, and any message you add.
  • Analytics. Aggregate, anonymous usage statistics (pages viewed, referrer, country, device type) via our self-hosted Umami instance. This is cookieless, sets nothing on your device, and does not track you across other sites or build a profile of you.

We do not use advertising or tracking cookies, and we do not sell personal data.

Why we use it, and our legal basis

  • To respond to your audit request and correspond with you about it, based on your consent (the checkbox on the form) and our legitimate interest in answering business enquiries.
  • Optional marketing communications, only if you tick the marketing checkbox, based on your consent, which you can withdraw at any time via the unsubscribe link in any email.
  • To understand and improve the site, based on our legitimate interest, using privacy-friendly aggregate analytics only.

Who processes it

We share personal data only with processors that help us run the service, under data-processing agreements:

  • HubSpot: our CRM and the platform that receives this form. The form is configured for HubSpot's EU data region. See HubSpot's privacy notice for details.
  • Our hosting provider (Hetzner, Germany): serves this website and hosts our self-hosted analytics.

How long we keep it

We keep enquiry data for as long as needed to handle your request and our ongoing relationship, and thereafter only as required for legitimate business or legal reasons. You can ask us to delete it sooner.

Your rights

Under the GDPR you have the right to access, correct, delete, restrict or object to our processing of your personal data, and to data portability. To exercise any of these, email info@hubscan.nl. You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

Changes

We may update this policy from time to time. Material changes will be reflected by the "last updated" date above.